Academic Technology - Florida State College at Jacksonville

Academic Technology

Ready to Begin Course Migration?

EdTech, LMSBrandi Bleak

Here’s a little help to introduce you to two ways you could approach migrating your Blackboard course content over to Canvas. For more in-depth information, please log into Canvas via myFSCJ, and view the Course Migration class that is available within your Canvas Dashboard.

Course Migration Guide

As always, you can submit a ticket for help at it.fscj.edu or email EdTech@fscj.edu for more assistance!

LIVE Canvas Chats: Video & Course Migration

EdTech, DMP, LMSBrandi Bleak

Academic Technology is proud to introduce a live segment to provide monthly updates on the FSCJ transition to Canvas. On the last Friday of each month, the Educational Technology team will discuss a different piece of the Canvas puzzle. Then we’ll give you, our faculty and staff, an opportunity to ask any questions you may have about the transition.

February’s segment will address all things migration - including the transition from Kaltura/MediaSpace to Canvas’s video system, Arc, and moving course content from Blackboard over to Canvas.

Watch the segment February 22nd, at 11:30 a.m., via live.fscj.edu

If you have questions that you would like to ask about video migration, course content migration, or anything about the transition to Canvas in general, fill out the submission form below or email EdTech@fscj.edu.

Name *
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MediaSpace/Arc Video Migration News

Faculty Content, DMP, LMS, VideosBrandi Bleak

As the College moves from Blackboard to Canvas, we’ll also be moving all of our video from MediaSpace to Arc, which is Canvas’ video system. If you have created your own videos or had one created for you by the Digital Media Productions team, there are a few steps we need you to complete before the video migration occurs on March 1.

If you use videos that the Digital Media Productions (DMP) team made for you:

Please contact Robin Herriff ASAP with the names of those videos so that we can add them to your MediaSpace account. This ensures you’ll be able to access them in Arc after the video migration is complete. This is necessary for all videos created by our team, whether they are currently being used in Blackboard or not.

If you created your own videos:

Before February 28th, please take some time to go through your MediaSpace account and delete any videos you no longer need or use. (All HR interview videos that are less than three years old must be retained.)

If you have anything that you think could be historically valuable to the College but which may no longer be directly pertinent to you, please contact Jennifer Grey at Jennifer.grey@fscj.edu before you delete the video so that we can see about transferring it to the College’s Archive. Examples of things which might be relevant to the Archive include videos highlighting the history of College’s programs or programming, interviews with faculty/staff/students about their time at FSCJ, or recordings of events hosted by the College. Please reach out to Jennifer directly with any questions, or if you think you may have something she should look over.

As of February 28th, you will no longer be able to add videos to MediaSpace. We will move all of the videos into the Arc system during the first few weeks of March.

From March 1st through summer session, you’ll still be able to use videos linked to MediaSpace, but these links will all need to be changed to Arc links before the fall terms begins. More on how to do that coming soon!

A Very Important Note about Captions

Captions will not be automatically migrated to the new system with the videos. If you used the REACH machine auto-captioning for your videos -- and have edited those captions – you’ll want to download those caption files to your own computer. You’ll then be able to easily add them back to the videos in Arc. (Here’s how to do it.) If you used REACH and did not edit your captions, no need to worry. You can just re-caption your videos in Arc, and it’s even easier and more accurate. If the DMP team created a captioned video for you, we’ll take care of adding those captions back after the migration is complete.


Keep an eye out for a training course called Canvas at FSCJ: Arc and Video Migration.


In addition, the Educational Technology Team will be hosting live Canvas Chats at 11:30 a.m. on the last Friday of every month this term, so you can email us any questions you may have to be answered live. This month we’ll be talking all things video and Arc.  

You can also email DMP@fscj.edu or Robin.Herriff@fscj.edu directly with any questions about video, MediaSpace, and/or Arc.

LIVE Canvas Chats!

EdTech, DMP, Faculty Content, LMS, StudioBrandi Bleak

Academic Technology is proud to introduce a new live segment to provide monthly updates on the FSCJ transition to Canvas. On the last Friday of each month, the Educational Technology team will discuss a different piece of the Canvas puzzle. Then we’ll give you, our faculty and staff, an opportunity to ask any questions you may have about the transition.

If you have questions about the transition to Canvas, email EdTech@fscj.edu.

Canvas Chats - Episode 1

This broadcast aired live Friday, January 25, 2019 at 11:30 a.m..

In Focus LIVE: Academy for Teaching and Learning

DMP, Faculty Content, In Focus, StudioBrandi Bleak

To kick off 2019, we’ll be live with members of the Academy for Teaching and Learning to find out more about the purpose of the Academy, upcoming events, faculty-specific professional development opportunities, and other great ways the Academy benefits you as an FSCJ faculty member.

Watch at live.fscj.edu, Tuesday, February 26, 2019 at 2p.m.

If you have questions about the Academy for Teaching and Learning, please use the form below to submit them in advance of the segment. You can also ask questions live during the show by emailing EdTech@fscj.edu or using the chat feature while watching.

 

Name *
Name

How to Prepare Blackboard Courses for Migration to Canvas

EdTech, Faculty Content, LMSBrandi Bleak

As the Fall term has progressed, many of members of our faculty have asked us what they should be doing to best prepare for the migration of their courses to Canvas. During the Fall, it was not yet essential that faculty do anything in preparation. Now, however, the Canvas system is set up and it is a good time for all faculty to begin preparing their Blackboard courses for the transition by doing some Spring (Term) Cleaning.

As course shells are used and re-used over terms, they can begin to get a bit cluttered with materials that may no longer be needed or that may not be well-organized. This content does not need to come over to Canvas, and may make your transition more difficult. So, as we begin to migrate course content from Blackboard to Canvas, there are a few things you can do to prepare your content by ensuring that it is well-organized.

Exporting Your Course:

The first step that you should take in this process is exporting your Blackboard courses, which will ensure that you have a backup of the complete course before you make any changes or delete files. You can store the packaged file on your local computer or within OneDrive through Office365.

For instructions on backing up a course, review this knowledge base article: How to export a Blackboard course

To Access OneDrive:


Clearing Out the Content Collection

Next, you can begin the clean-up! You’ll start in the area where your Blackboard course content is all stored, the often-neglected Content Collection, which can be accessed as shown below.

how to get to the content collection from your course.png

Once there, you can determine if completing any of the following tasks will make your course less cluttered, and more organized.

Files

Delete Unused Files

If there are files that you no longer using in your course, delete them.

Delete Duplicate Files

If the original file exists, then the duplicate file(s) should be removed. These files generally contain keywords in their file name such as (1) or Copy.

Export Videos Store within Blackboard

All videos that have been directly uploaded into Blackboard should be exported to your local computer so that they can be re-uploaded into Arc (Canvas' new video storage system). Video files will have the following extensions: .MP4/.AVI/.FLV/.WMV/.MOV

If you have used a Kaltura MediaSpace, YouTube or similar product to simply embed the video, you will not need to move/address the video - it is not actually being stored in Bb. We will address how those videos will be migrated more thoroughly in future communications/training.

Spring Term Canvas Outreach

LMS, Workshop, Faculty Content, EdTechBrandi Bleak

Canvas is coming! We hope that you are as excited about this change as we are! But, for those who are experiencing some trepidation, we have scheduled abundant training and outreach at each campus throughout the 2019 Spring Term. Educational Technology will be teaming up with Training and Organizational Development, the Center for eLearning, and Digital Media Productions to offer in-person and online training opportunities, campus visits, and live broadcasts so that you can learn more about our new Learning Management System, Canvas (or just express your excitement, if you are already a Canvas FanPerson).  

Here’s a list of the events that will be occurring through the the 2019 Spring term:

Canvas at FSCJ: Basic Training Course

What: This course will provide introductory training on the Canvas Learning Management System. It will provide attendees with an opportunity to become accustomed to Canvas’s user interface, as well as learn how to build, manage, and grade course content and communicate with students.

When: This course will initially be offered on January 4th during Professional Development Day, then advertised throughout the Spring term.

Where: Online or in-person, at each campus.

How to Join the Fun: Pay attention to weekly emails from Training and Organizational Development and register for the course that meets your needs within the Student Center of myFSCJ.

Open Lab: Canvas Migration Assistance

What: Scheduled to assist instructors with migrating their course content from Blackboard to Canvas.

When: Every Friday during the Spring term during the hours listed below. If you are in need of assistance at a time that is outside of the hours listed, please email EdTech@fscj.edu to schedule an appointment.

Where: 

Deerwood Center TV Studio from 10 a.m. – 11 a.m.

Kent Campus Faculty Resource Center from 10 a.m. – 12 p.m.

Downtown Campus Faculty Resource Center from 9 a.m. – 10 a.m.

South Campus Faculty Resource Center from 9 a.m. – 10 a.m.

North Campus Faculty Resource Center from 9 a.m. – 10 a.m.

How to Join the Fun: Just show up and bring your Canvas.

Tech Tours: Canvas Transition

What: The Educational Technology, Center for eLearning, and the Digital Media Productions teams will visit each campus to discuss the details of the transition to Canvas and answer any questions instructors may have.

When: The week of January 22–24, 2019.

Where: 

Tuesday, 1/22

  • North Campus Faculty Resource Center from 1 p.m. – 3 p.m.

Wednesday, 1/23

  • Kent Campus Faculty Resource Center from 10 a.m. – 12 p.m.

  • Downtown Campus Faculty Resource Center from 2 p.m. – 4 p.m.

Thursday, 1/24

  • South Campus Faculty Resource Center from 10 a.m. – 12 p.m.

  • Deerwood Center TV Studio from 2 p.m. – 4 p.m.

Tuesday, 2/26

  • South Campus Faculty Resource Center from 10 a.m. – 12 p.m.

Wednesday, 2/27

  • Downtown Campus Faculty Resource Center from 10 a.m. – 12 p.m.

Friday, 3/1

  • Deerwood Center TV Studio from 10 a.m. – 12 p.m.

Tuesday, 3/5

  • Nassau Center B202 from 10 a.m. – 12 p.m.

  • North Campus Faculty Resource Center from 2 p.m. – 4 p.m.

Wednesday, 3/6

  • Cecil Center Room 206 from 10 a.m. – 12 p.m.

  • Kent Campus Faculty Resource Center from 2 p.m. – 4 p.m.


How to Join the Fun: Just show up! No Canvas needed.

LIVE Canvas Chats

What: These live broadcasts will provide an update on our LMS transition, as well as an opportunity to ask any questions you may have. Each month we’ll focus on a different piece of the Canvas puzzle.

When: Last Friday of each month during the Spring term

Where: live.fscj.edu 

How to Join the Fun:

As always, if you have any questions, please email us at EdTech@fscj.edu.

In Focus: The New WebEx

EdTech, DMP, In FocusBrandi Bleak

We have a new WebEx Collaboration platform here at FSCJ and it’s really quite impressive! The new modern look, ease of use, and additional features are a great addition to the IT services available. You can reach the new WebEx site by going to webex.fscj.edu.

This month on In Focus, the Educational Technology team takes an in-depth look at how to use the the new tool, whether you’re an experienced power user or just getting started. 

As a reminder, here’s the initial email IT sent out announcing the change. If you have any questions or need assistance with WebEx, please visit help.fscj.edu and submit a ticket, and we’ll will be happy to help!

New Password Reset Tool for Students

help.fscj.edu, Student Content, TutorialBrandi Bleak

Starting Wednesday, November 14, 2018, when students log in to myFSCJ, they’ll be prompted to choose and answer a few easy security questions. Once this is set up, any future password issues will be a breeze to resolve.

When the Student tab is selected, students, faculty and staff will be prompted to select and answer three security questions from a dropdown list. Once all three questions are chosen and answered, students will click Save, then will be taken back on the Student tab.

After this process is complete, students can easily change or reset their password by clicking the myFSCJ link called Student Help. To reset the password, students will be prompted to answer the security questions they set up. If their answers are correct, they’ll be able to reset their password.

As always, if students have trouble resetting their password, or with any other technical issue, the FSCJ IT Service Desk is happy to help. Help tickets can be submitted by visiting help.fscj.edu and selecting Submit a Ticket.

Just to clarify, this new system is for student passwords ONLY. While some faculty and staff members do have both staff and student passwords, this system will only work for student IDs and passwords. Staff IDs and passwords will not be affected.