Academic Technology - Florida State College at Jacksonville

Academic Technology

LIVE Canvas Chats!

EdTech, DMP, Faculty Content, LMS, StudioBrandi Bleak

Academic Technology is proud to introduce a new live segment to provide monthly updates on the FSCJ transition to Canvas. On the last Friday of each month, the Educational Technology team will discuss a different piece of the Canvas puzzle. Then we’ll give you, our faculty and staff, an opportunity to ask any questions you may have about the transition.

Produced by the Digital Media Productions team, the broadcast will be streamed at live.fscj.edu, then made available here afterward for anyone who is unable to watch live.

We’ll be live Friday, January 25, 2019 at 11:30 a.m.

If you have questions about the transition to Canvas, you can submit then in advance using the form below, or email EdTech@fscj.edu during the show.

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How to Prepare Blackboard Courses for Migration to Canvas

EdTech, Faculty Content, LMSBrandi Bleak

As the Fall term has progressed, many of members of our faculty have asked us what they should be doing to best prepare for the migration of their courses to Canvas. During the Fall, it was not yet essential that faculty do anything in preparation. Now, however, the Canvas system is set up and it is a good time for all faculty to begin preparing their Blackboard courses for the transition by doing some Spring (Term) Cleaning.

As course shells are used and re-used over terms, they can begin to get a bit cluttered with materials that may no longer be needed or that may not be well-organized. This content does not need to come over to Canvas, and may make your transition more difficult. So, as we begin to migrate course content from Blackboard to Canvas, there are a few things you can do to prepare your content by ensuring that it is well-organized.

Exporting Your Course:

The first step that you should take in this process is exporting your Blackboard courses, which will ensure that you have a backup of the complete course before you make any changes or delete files. You can store the packaged file on your local computer or within OneDrive through Office365.

For instructions on backing up a course, review this knowledge base article: How to export a Blackboard course

To Access OneDrive:


Clearing Out the Content Collection

Next, you can begin the clean-up! You’ll start in the area where your Blackboard course content is all stored, the often-neglected Content Collection, which can be accessed as shown below.

how to get to the content collection from your course.png

Once there, you can determine if completing any of the following tasks will make your course less cluttered, and more organized.

Files

Delete Unused Files

If there are files that you no longer using in your course, delete them.

Delete Duplicate Files

If the original file exists, then the duplicate file(s) should be removed. These files generally contain keywords in their file name such as (1) or Copy.

Export Videos Store within Blackboard

All videos that have been directly uploaded into Blackboard should be exported to your local computer so that they can be re-uploaded into Arc (Canvas' new video storage system). Video files will have the following extensions: .MP4/.AVI/.FLV/.WMV/.MOV

If you have used a Kaltura MediaSpace, YouTube or similar product to simply embed the video, you will not need to move/address the video - it is not actually being stored in Bb. We will address how those videos will be migrated more thoroughly in future communications/training.

Spring Term Canvas Outreach

LMS, Workshop, Faculty Content, EdTechBrandi Bleak

Canvas is coming! We hope that you are as excited about this change as we are! But, for those who are experiencing some trepidation, we have scheduled abundant training and outreach at each campus throughout the 2019 Spring Term. Educational Technology will be teaming up with Training and Organizational Development, the Center for eLearning, and Digital Media Productions to offer in-person and online training opportunities, campus visits, and live broadcasts so that you can learn more about our new Learning Management System, Canvas (or just express your excitement, if you are already a Canvas FanPerson).  

Here’s a list of the events that will be occurring through the the 2019 Spring term:

Canvas at FSCJ: Basic Training Course

What: This course will provide introductory training on the Canvas Learning Management System. It will provide attendees with an opportunity to become accustomed to Canvas’s user interface, as well as learn how to build, manage, and grade course content and communicate with students.

When: This course will initially be offered on January 4th during Professional Development Day, then advertised throughout the Spring term.

Where: Online or in-person, at each campus.

How to Join the Fun: Pay attention to weekly emails from Training and Organizational Development and register for the course that meets your needs within the Student Center of myFSCJ.

Open Lab: Canvas Migration Assistance

What: Scheduled to assist instructors with migrating their course content from Blackboard to Canvas.

When: Every Friday during the Spring term during the hours listed below. If you are in need of assistance at a time that is outside of the hours listed, please email EdTech@fscj.edu to schedule an appointment.

Where: 

Deerwood Center TV Studio from 10 a.m. – 11 a.m.

Kent Campus Faculty Resource Center from 10 a.m. – 12 p.m.

Downtown Campus Faculty Resource Center from 9 a.m. – 10 a.m.

South Campus Faculty Resource Center from 9 a.m. – 10 a.m.

North Campus Faculty Resource Center from 9 a.m. – 10 a.m.

How to Join the Fun: Just show up and bring your Canvas.

Tech Tours: Canvas Transition

What: The Educational Technology, Center for eLearning, and the Digital Media Productions teams will visit each campus to discuss the details of the transition to Canvas and answer any questions instructors may have.

When: The week of January 22–24, 2019.

Where: 

Tuesday, 1/22

  • North Campus Faculty Resource Center from 1 p.m. – 3 p.m.

Wednesday, 1/23

  • Kent Campus Faculty Resource Center from 10 a.m. – 12 p.m.

  • Downtown Campus Faculty Resource Center from 2 p.m. – 4 p.m.

Thursday, 1/24

  • South Campus Faculty Resource Center from 10 a.m. – 12 p.m.

  • Deerwood Center TV Studio from 2 p.m. – 4 p.m.

How to Join the Fun: Just show up! No Canvas needed.

LIVE Canvas Chats

What: These live broadcasts will provide an update on our LMS transition, as well as an opportunity to ask any questions you may have. Each month we’ll focus on a different piece of the Canvas puzzle.

When: Last Friday of each month during the Spring term

Where: live.fscj.edu 

How to Join the Fun:

As always, if you have any questions, please email us at EdTech@fscj.edu.

In Focus: The New WebEx

EdTech, DMP, In FocusBrandi Bleak

We have a new WebEx Collaboration platform here at FSCJ and it’s really quite impressive! The new modern look, ease of use, and additional features are a great addition to the IT services available. You can reach the new WebEx site by going to webex.fscj.edu.

This month on In Focus, the Educational Technology team takes an in-depth look at how to use the the new tool, whether you’re an experienced power user or just getting started. 

As a reminder, here’s the initial email IT sent out announcing the change. If you have any questions or need assistance with WebEx, please visit help.fscj.edu and submit a ticket, and we’ll will be happy to help!

New Password Reset Tool for Students

help.fscj.edu, Student Content, TutorialBrandi Bleak

Starting Wednesday, November 14, 2018, when students log in to myFSCJ, they’ll be prompted to choose and answer a few easy security questions. Once this is set up, any future password issues will be a breeze to resolve.

When the Student tab is selected, students, faculty and staff will be prompted to select and answer three security questions from a dropdown list. Once all three questions are chosen and answered, students will click Save, then will be taken back on the Student tab.

After this process is complete, students can easily change or reset their password by clicking the myFSCJ link called Student Help. To reset the password, students will be prompted to answer the security questions they set up. If their answers are correct, they’ll be able to reset their password.

As always, if students have trouble resetting their password, or with any other technical issue, the FSCJ IT Service Desk is happy to help. Help tickets can be submitted by visiting help.fscj.edu and selecting Submit a Ticket.

Just to clarify, this new system is for student passwords ONLY. While some faculty and staff members do have both staff and student passwords, this system will only work for student IDs and passwords. Staff IDs and passwords will not be affected.

Canvas Technical Implementation and On-Site Visit

EdTech, LMSRobyn Reese

During the second week of October, the Educational Technology Department hosted two members of the Canvas support team: our Customer Success Manager, Brianna, who will be responsible for managing our Canvas account throughout its life, and our Implementation Consultant, Greg, who will be assisting us in setting up the system for faculty and student use.

The purpose of the on-site visit was to share information and resources that would ensure that FSCJ’s IT team was progressing towards a successful implementation of Canvas here at FSCJ. We had three days of meetings scheduled, covering wide-ranging topics such as PeopleSoft integration, log-in authentication, faculty and student training, support portal setup and course migration.

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Much of the two-day visit was spent working on the two most technical (and most immediately important) parts of the implementation process: Authentication and PeopleSoft integration. If you are not a person with an interest in college IT processes, the terms “authentication” and “integration” probably don’t mean much to you, but they affect the work that you do in the LMS every day. Authentication refers to the way that users log in to all college systems, so that each system knows who you are, and allows you log you in with the same password, showing you the same information that uniquely identifies you. In order for this to happen, each college system needs to be connected to our Active Directory, the database that stores usernames, passwords, email addresses, and employee IDs. When systems are connected to Active Directory, then user passwords can be created and changed in one place, rather than needing to be managed in each system individually.

The setting up of PeopleSoft Integration involves creating a bridge between myFSCJ and Canvas that will allow the enrollment data that is created in myFSCJ to come over to Canvas fully and completely. Basically, all courses, users, and enrollments are created within myFSCJ through the encoding (courses), application (users) and course selection (enrollment) process. This data is stored in myFSCJ as our college’s system of record, but must be moved over to Canvas in order for students to take online courses. It is vital to ensure that a system is set up that moves the correct data over to Canvas at the right time with no interruptions. So, as you can imagine, getting these two processes right will have a massive impact on FSCJ students’ and faculty’s ability to use the Canvas LMS as it was meant to be used. Without authentication, users cannot log in to the system. Without integration, there are no users, courses, or enrollments!

Once we had a firm concept of how to complete these two processes and our IT teams began doing the work, we moved on to discussing other issues that are much more visible and immediately important to our faculty! We had extensive discussions about content migration and strategies for successfully moving courses from Blackboard to Canvas with Greg, Brianna and the Center for E-learning Team. Our goal was to identify the best process for moving courses efficiently from one system to another without losing or scrambling content. We gained valuable information about the best practices for moving courses, what types of content can be moved (and which cannot) and information about whether it would be best for users to just start fresh.

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After this we sat down with the Information Technology Service Desk Staff to discuss the best approach on how to support our students and faculty with Canvas. For the first year of our Canvas rollout, our staff and students will have dedicated support from the Canvas Help Desk, via phone, email, ticket, or SMS. Canvas support has a response time of under three minutes in most cases, and can resolve most issues within 24 hours. Support will be available 24 hours a day, 7 days a week and all faculty have a dedicated line so that they won’t be confused with the students when getting their issues handled.

We hope you're just as excited as we are for Canvas! If you have any questions or concerns, please reach out to us at edtech@fscj.edu.

Innovate to Educate: Professor Dana Logan

EdTech, Faculty Content, DMP, Innovate to Educate, Software, Studio, VideosBrandi Bleak

Innovate to Educate is a series created by Educational Technology and Digital Media Productions to share information about innovative technology being used by our amazing faculty at each of our campuses. In this episode, we speak to Professor Dana Logan about how she uses educational technology in her classroom to engage students.

Additional Resources

Socrative

Free and Paid versions available
https://www.socrative.com

How to Request Software

Visit it.fscj.edu
Select Services, then Software Requests

WordPress Now Updated!

EdTech, Faculty ContentThomas Lewis
Wordpress Banner.png

WordPress has now been updated to version 4.9.8!

If you don’t already have a WordPress blog site and you’re faculty or staff here at FSCJ, you can request to have your very own! If you aren’t familiar with this resource, WordPress is a blog site that you can use as as your own personal Content Management System for class or use as a professional blog. Here at FSCJ, blog sites are often used by instructors to complement the content in their classes, organizations and groups to communicate to their members, and other users who simply share information about their area of expertise.

Today’s update focused on the overall security for our WordPress website, but also provided updates to all of our themes and plugins we have.

If you need any assistance with your WordPress website, would like to request to have one, or have questions about WordPress in general, please feel free to reach out to edtech@fscj.edu and we’ll be happy to assist you with all of your blog site needs.

Have a great day!

Canvas Transition Team Meeting: Sub-Accounts

EdTech, Faculty Content, LMSRobyn Reese

On September 19, the Canvas Transition Team held their second meeting, at which they really started to dive into the challenging work of making decisions about how to set up the new LMS. Because we wanted to start at the top level of the project and work down to the specifics, this month the team was tasked with deciding whether FSCJ would utilize a hierarchal sub-account structure for the overall LMS instance.

Let’s pause for a minute to explain what this task actually is and why it is important. Currently, our Canvas LMS instance is like a completely blank, well, CANVAS (for lack of a better term). When a user logs in, they see the normal side navigation menu that one would expect, but it only holds fifteen users and fourteen courses. There is NOTHING in there—it is an empty container. So, before we begin to fill it up with courses and tools and content and students and instructors and all of the things that make an LMS a place where learning happens, we wanted to take a hard look at the structure of that container to see if we could find a way to divide it up. These smaller buckets would allow us to group courses by subject area so that we could deploy tools and user permissions more strategically, based upon the needs of our college’s varied academic units. Because (as we all know) FSCJ is an institution that serves an incredibly varied community of learners that often have drastically different needs and wants in our shared eLearning space.

We landed upon the concept of the sub-account to help us create these smaller containers within the larger Canvas account. A sub-account is an organizational unit within Canvas that can be customized so that it may provide a slightly different experience for the students and instructors who are accessing the courses within it. LTI tools and resources can be made available to specific sub-accounts where they are used and users can have different permissions granted to them based upon their needs.

In order to understand how this works for the user, it is helpful to think about the way that the physical structure of a traditional school is organized. Students all enter through the same front door and walk in the same common areas, but in a mathematics classroom, they may have access to tools like graphing calculators while in a science lab they may need to use beakers and graduated cylinders. Students can move from class to class easily, but the tools that they encounter and the responsibilities that they have change based upon the learning space that they are currently occupying. The access point is the same, but the experience within the class is different.

The Transition Team was tasked with figuring out if such a structure would be desirable for the FSCJ community, and then to figure out how to set this structure up in a way that was logical, sustainable, and able to be automated. During the meeting Robyn Reese, our LMS Administrator, walked the team through a presentation that explained how to meet these three goals. In order to do this, the team had to figure out how to use the existing academic structure within myFSCJ (the SIS or Student Information System) to create groups that would also fit with the current structure of our schools and departments.

Click here to view the Sub-Account Presentation shared during the meeting

As we progressed through the meeting, the Transition Team provided a great deal of valuable information about the level of structural complexity that they thought would be valuable for the areas that they were representing. As might be expected, it was found that certain areas of the college would require more dedicated sub-accounts for purposes of management and tool deployment. For example, in the Credit area, because of the variety of courses that are offered, we plan to pursue an sub-account organization based upon academic department. For areas like Professional Development, CWE, Not-for-Credit, and Clock, a simpler sub-account that encompasses several subject areas was thought to be best because it will allow for more management flexibility. Moving forward, the Educational Technology department will be meeting with the staff that oversees these areas to obtain more details regarding the specific structure and composition of the sub-account, as well as what support staff are used in this area and what LTI tools are utilized by their instructors.

The Transition Team’s next meeting will focus on training and will be held mid-October.

Additional Resources:

Canvas at FSCJ site

Canvas Transition SharePoint Site