Academic Technology - Florida State College at Jacksonville

Academic Technology

In Focus: 10 Tips for Spring Semester Success

Faculty Content, DMP, In Focus, EdTechBrandi Bleak

For this episode, the Educational Technology team reached out to members of the faculty and administration to gather 10 tips that will help faculty to have a great start to the Spring semester. So, let’s get started!  


#10  - Syllabus & Course Preparation Checklist

The folks at FSCJ Online have prepared a comprehensive checklist to help you make sure that you’re able to stay on top of all of the tasks that need to be completed before the start of the Spring semester.

This document lives in the Faculty Exchange and we've added a link below for ease of use and download.  

Syllabus & Course Preparation Checklist document


#9  –  Requesting Course Access

While you are preparing your course content, you may need access to a prior semester’s course for content copy. To request access to a course taught prior to Fall 2017, email EdTech@fscj.edu or submit a ticket via help.fscj.edu.


#8 – Course Availability

The PeopleSoft integration has changed the way that course shells are created within Blackboard. There are a few crucial points that you need to be aware of. 

Each course is shell is created and made available to the instructor 60 days prior to its start date. This means that A session, B session, and C session course are created at different times.

The instructor then decides when they would like the course to be available to students, and has the responsibility of closing it at the end of the semester. This can be done by either setting a date range for the course to be available, or by setting it to be continuously open. The instructor must then remember to close it manually at the end of the term. 

Here's a tutorial on making a course available within Blackboard.


#7 – Know the Important Term Dates

There are important dates that occur throughout the semester like grading windows and drop for non-attendance. These dates are communicated during the term via email from Academic Operations and are available on the fscj.edu site, and can be accessed here.


#6—How to Access the Grading Roster

During the Fall semester, many instructors had difficulty accessing the grade rosters with myFSCJ. 

To access the grade roster, users must navigate to the Faculty tab and click the ‘person’ icon. This is the best way to access the grade roster! Although there are other ways to obtain similar content, they don’t provide the full functionality of allowing you to enter grades.


#5 – Course Evaluations & Survey Results

There’s a new process for Course Evaluations. 

During the last portion of the semester, students have the opportunity to evaluate their courses. This process opens on the Friday before the last week of the class within the Student tab of myFSCJ. The evaluation reports will be made available to instructors and administrators five days after the last day of class.

Course Evaluations Training Document


#4 - Using Kaltura MediaSpace

You may have noticed that the Kaltura Mash-up button is no longer in Blackboard! To access MediaSpace to upload, edit, or curate videos, in the short term, you must use the link that it still located in the Artemis portal under the Technology tab. From there, you can acquire an embed code located in the bottom right-hand corner of the video that can be added to the Blackboard video function to link to your content.


#3 – Finding Information & Answers

With so many new processes and information to keep up with, there are a few spots we recommend that faculty view regularly in order to stay updated. 

The Academic Technology Blog is managed by the Educational Technology team, and contains information about system updates, articles about new technology, apps, and more. It also contains a student section with information that you may want to pass along in your classroom. 

The Blackboard home page is being redesigned to include faculty updates with relevant content, software keys, and important announcements.


#2 Report Issues So They Can Be Reviewed

Check your Blackboard course shells as soon as they’re available and report any questions or concerns through the help desk. The sooner we locate any problems, the easier it will be to fix them. Even if you’re unsure if something is a problem, let us know and we can do the research for you.


#1 – You Have Help!

So, what’s number one? You! Being there when you need us is a top priority for all of us!

There are lots of resources available to assist instructors so you can keep your focus on your students and the classroom. 

Help.fscj.edu is the Information Technology Help Desk site where users can search the Knowledge Base for answers to common issues, submit a ticket that will be routed to the department that can assist, call and speak to a representative, or email in an issue to service.desk.@fscj.edu.

Dedicated Faculty Development Specialists are available on campuses for in-person assistance with Professional Development, Blackboard, myFSCJ, video and photography needs, design work, and much more. Discover more about the Faculty Resource Centers.

Training.fscj.edu is the newly redesigned site by the Training and Organizational Development team where professional development and training content can all be found.

And Faculty members can always contact the Faculty Senate, the Faculty Union, or the Academic Technology Committee to report issues that may need additional review or evaluation.


Thanks for tuning in to this special Spring Semester edition of In Focus! We look forward to supporting you as we work together to make this a great semester!

Making a Blackboard Course Shell Available

Faculty Content, Tutorial, EdTechBrandi Bleak

When an instructor has prepared their Blackboard course shell and are ready to make the course available to their students, there are a few steps that need to take place. If no steps are taken, the course will become available to students upon the first day of the session.  

To make a course shell available, select Customization from the course menu. Next click Properties.

 

As a reminder, course shells will not be available to instructors until 60 days prior to their start date. 

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Set Availability

When instructors are ready to set the availability of a course, first scroll to Set Availability and ensure that Yes is selected.

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Set Course Duration

Instructors can decide whether they would like the course to be available immediately or to become available on a specific date in the future.

By default, course shells are set to become available to students enrolled on the date the course begins. To make the course available in advance, either change the date or select Continuous for the duration to make the course available immediately.  Note that courses with continuous enrollment will NOT close automatically at the end of the term. If continuous enrollment is selected, faculty must remember to make these course unavailable at the end of the term.

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If you have any questions or issues with course availability, please submit a ticket at help.fscj.edu or email EdTech@fscj.edu.

Online Syllabus Builder - Deployed Updates

EdTechBrandi Bleak
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This week, the developer of our Online Syllabus Builder deployed an updated version that addressed a number of recent issues. Here is a list of the expected fixes: 

Self Developed and Word Documents

  • An issue causing the Spring courses to not populate has been resolved.
  • If a user revisits a page after creating their syllabus, it did not show the syllabus status. This has been resolved.

Edit Screen

  • Flagging now enabled if user edits two different syllabi in the same session
  • Issue with save button not functioning as expected has been fixed
  • Deans employee ID has been added to transaction for backend processing 

Portrait Screen 

  • Checked to make sure session not timed out before deleting portrait
  • Checked session before trying to change image
  • When a session times out, it will now redirect user to the login screen

Office Hours 

  • Issue with saving office hours has been corrected
  • It was reported that Tuesday auto-selects. This should no longer happen.
  • College logo updated to match the new standard
  • Bullets removed from template page

Blackboard Inline Grading is getting a refresh!

LMS, EdTechRobyn Reese

Even if you often use the inline grading feature in Blackboard, you probably don't spend a whole lot of time thinking about how it works (and if you don't use it, you really should--it's amazing). Inline grading uses a technology called Crocodoc to allow instructors to provide feedback such as comments, highlights, and even drawing/annotation, directly on a document while grading it. 

Over the Winter Break, the inline grading service is being upgraded to replace Crocodoc with more powerful Box technology. Instructors should not notice much of a difference in how they access and use the tool, but it will have a few new features, as detailed in the chart below. 

Taken From Blackboard Help (https://help.blackboard.com/)

Taken From Blackboard Help (https://help.blackboard.com/)

The upgrade will take place prior to the start of the Spring Term, so it will not interfere with the grading of work at any time. All prior artifacts that were annotated with Crocodoc will still be fully accessible within past terms' course shells. 

For more information about this change, or to find out more about inline grading, click here. For further questions, please contact Educational Technology (EdTech@fscj.edu).

 

In Focus: FSCJ Archives

DMP, In Focus, EdTechBrandi Bleak

On this episode, we sit down with Jennifer Grey, Public Services Coordinator for FSCJ Library and Learning Commons, to talk about a project that involves archiving many of the College's old publications, files, artifacts, and many interesting items she never imagined finding. 

Innovate to Educate: Professor Audrey Antee

DMP, Innovate to Educate, EdTechBrandi Bleak

Innovate to Educate is a series created by Educational Technology and Digital Media Productions to share information about innovative technology being used by our amazing faculty at each of our campuses. In this episode, we sit down with Professor Audrey Antee to discuss how she introduces technology within her classroom, which technologies have been successful, and what the driving factor is that determines whether students are likely to adopt the tool for their own use.

Kaltura MediaSpace Updates

DMP, EdTechBrandi Bleak
Kaltura_Logo.png

The recent transition to PeopleSoft brought many changes with it, including differences in how users upload and embed videos from MediaSpace into Blackboard. Currently, this process has been disabled within Blackboard while IT works out some authentication issues. While the IT department is working with a third-party vendor to ensure resolution, there is an available workaround. 

Currently, Kaltura MediaSpace still requires users to login by using the old credentials that were used prior to the PeopleSoft transition. In order to access content that was already uploaded into MediaSpace, users are advised to login to Artemis and access MediaSpace via a link in the Technology tab until a similar bridge has been created within myFSCJ. Once a user has logged in to MediaSpace, they can upload, edit, and copy an embed code to use within their Blackboard course to make the content available to students. 

Once a permanent fix has been tested and is in place, an update will be posted and communicated. If users have any questions about the workaround, please submit a ticket at help.fscj.edu.

For more information on adding files, images, audio, and video visit this Blackboard Help article.

New Blackboard Apps!

LMS, Tutorial, In Focus, Student Content, EdTechRobyn Reese
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We are happy to announce that Blackboard has released a suite of new, improved mobile apps and that they are now compatible with myFSCJ for Fall 2017 and beyond! Blackboard has split the functionality of the apps to create one that is specifically tailored towards the needs of students and one that is perfect for instructor use! 

Blackboard App (for Students)

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The Blackboard App is the current name for the student-centered version of Blackboard mobile. It replaces the current Blackboard student app, which has been discontinued.

It is available in the iOS App Store, in Google Play, and in the Windows Store. 

Like the previous version of the Blackboard mobile app, students can still take tests, view announcements, post discussions, and review grades with Blackboard App. Now, the app is optimized for mobile, so that the content will adapt to all screen sizes and be more visible and accessible! Users can also upload assignments and attachments from Dropbox, Google Drive, and OneDrive, making it easier than ever to work on the go using just your mobile device. The new homepage for the app also features an activity stream, displaying due dates, posted grades, and assignment uploads for all classes in one continuous, integrated flow. Collaborate is also now fully integrated into the mobile experience, so students do not need to use another app or their browser to join learning sessions on their phone or tablet. 

The Blackboard app will be continuously updated, with the intent of making it easier and more efficient for students to complete online coursework wherever they are. For more information, visit Blackboard's help site.

Login to the Blackboard Student app:


Blackboard Instructor

Blackboard Instructor_Tile_Square.png

The Blackboard Instructor app is brand new, and only shows the courses that are being taught, not those that the user is enrolled in. Instructors can use the app to view and send announcements or make courses available for viewing by students. The app is fully responsive and mimics the content layouts and file structure of a Blackboard course within the full LMS. This structure can also be edited or changed from the mobile app.

The app contains a student viewer that can help faculty to better understand the student mobile experience while taking tests, watching videos, and reading content. The app will also allow the user to export content for use in other mobile apps or in a web browser. It also incorporates Collaborate access natively, so that sessions can be run completely from the mobile app without relying on a browser or separate plug-in. For more information about the Blackboard Instructor App, visit Blackboard's help site. 

Login to the Blackboard Instructor app:


To access your online courses on the Blackboard Mobile app, please follow the directions listed below:

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1. Ensure you have the correct app downloaded onto your smart-device. The Blackboard Mobile app’s icon should appear as a blue square with a pencil. (Note: The Blackboard Learn app, which looks like a chalkboard, is not compatible with myFSCJ, so if you only have that app on your device, please download the correct Blackboard Mobile app).

2. Upon opening the app, you will be prompted to enter your college. Type in “Florida State College at Jacksonville”.

3. You will be presented with a prompt telling you to “Web Login”. Click the “Web Login” button.

4. You will be redirected to the myFSCJ login page. Please login using your myFSCJ userID and password.

5. Locate and click the Blackboard link underneath the “Useful Links” section of the student tab. For instructors, locate the Blackboard link within the faculty tab.

6. This will certify your session and take you back to the Blackboard Mobile app interface.

 

If you are experiencing any issues during any one of these steps or with the functionality of the app, please contact the Technical Service Desk at (904) 646-2300, option 3.

Video Captioning Just Got Easier!

DMP, Tutorial, VideosRobyn Reese

Are you using videos in your classroom or Blackboard shell and have put off captioning them because it is too hard, or too expensive, or you just don't know how to do it? No need to admit it, because we have just the tool for you!

Introducing Katura REACH Auto-captioning, the free, easy to use tool that can help you to maintain an accessible learning environment while keeping the hassle to a minimum.  View the video below for more information, and remember: Accessibility is Everyone's Responsibility!