Academic Technology - Florida State College at Jacksonville

Academic Technology

EdTech

Arc Features

DMP, EdTech, LMS, TutorialRobin Herriff

Welcome to Arc! We hope you’re enjoying the new system. Here are details on some of the most popular Arc features.

Finding your videos:

To access your videos, log into Canvas, then click on the Arc logo in the Global Navigation.

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Next, click on the “hamburger” menu in the top left-hand corner, and you’ll find your migrated videos in a separate category at the bottom of the page, labeled with either your friendly name or EMPLID and Kaltura_Archive.

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Using automated captions:

 Start by opening the video you want to caption. To add new captions, click the Captions tab.

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To automatically generate captions for your media, choose the spoken language [1] and click the Request button [2].

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After your caption file has been queued and processed (a pretty quick process unless the video is quite long), your generated caption file will appear in the Manage Captions section.

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To view more options for the caption file, click the Options icon [1]. To review and publish the captions, click the Edit link [2]. When you are editing the auto-generated caption file, the media file will automatically pause until you click the next timestamp.

You can also download [3], replace [4], or delete [5] any caption file.

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Review the generated caption file and click the Publish button. Any additional changes made to the caption file after it is published will be saved automatically.

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 Sharing videos:

You can share a video or audio file with any user in FSCJ's account and allow them view or edit rights. Users can view shared media in the Shared with Me drop-down link in the top left corner of the page. You can change or remove sharing permissions for media at any time.

If you allow a user to view a video or audio file, the user can view the media, have access to the sharing settings embed code and public link, share the media with others, remove themselves from having access to view the media, the details, and comments.

If you allow a user to edit a video or audio file, the user has all permissions allowed as if that user had originally uploaded the media file, including deleting the media, editing details and options, and viewing analytic insights. Think carefully before you give someone else this right.

On the My Uploads page, locate the media, click the Options icon [2], and then click the Share Media link [2]

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Click the People tab.

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In the Name or Email field [1], enter the name or email of a user in your institution's account. When the user appears, click the user's name [2].

If you want to share the video or audio file with another user, you can repeat this process and select as many users as necessary.

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By default, a user can leave comments on your media. However, you can change this permission if necessary.

To change the permission for a user, click the user's permission drop-down menu. Again, we recommend sharing using Can View.

Creating Public Links & Embed Codes

As a media owner, you can create a public link and an embed code to be used for showing media in public websites. You can also disable the public link and embed code in order to remove access to the media file.

On the My Uploads page, locate the media, click the Options icon [2] and then click the Share Media link [2].

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To create public links, click the Create Public Link button.

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To share a public link, copy the public link in the Public Link field.

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To use an embed code, copy the embed code in the Embed Code field.

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Video Quizzing

Check out the video below about how to set up your video quizzes.

You can learn even more about Arc features by taking an Arc class through Training & Professional Development either in person or online. Either way, you’ll be enrolled in the online class and it will remain in your Canvas dashboard as a reference.

 

 

Canvas Chats: LTI Tools & Arc

DMP, EdTech, Faculty Content, LMSBrandi Bleak

Academic Technology is proud to continue the segment to provide monthly updates on the FSCJ transition to Canvas. On the last Friday of each month of the Spring Term, the Educational Technology team will discuss a different piece of the Canvas puzzle.

April’s chat focused on LTI, or third-party tools, within Canvas - with a special segment dedicated to Arc.

For more information about Video Quizzing within Arc, watch the following segment:

Publishing your Canvas Content and Setting Course Availability

EdTech, LMSThomas Lewis

You’ve migrated your course completely, checked all your assignment settings, created your custom grading scheme, and are ready to begin your first semester as a Canvas instructor! When you reach this point, don’t forget the most important final step: publishing your course to make sure that students can access it. Careful attention to this feature of Canvas (which is quite different from the availability settings in Blackboard), can ensure that you and your students will have a great launch to your first semester in Canvas.

The Difference between Published and Unpublished

Once all of your content is created and organized in the Modules Tab, you need to be sure that it is all correctly published in order to start your courses off successfully! Any material that is unpublished in your canvas course will not be visible to your students.

So, to identify whether something is published, look to the right of the content item’s name where you’ll see either a Green Check Mark icon, meaning the item is published, or a Circle and Slash icon, which means that the item is unpublished.

Which Content Should be Published?

Within Canvas, publishing needs to happen on several levels: individual content, complete modules, and the whole course. Make sure all of the following items are set to be published for your students so that everything that you want them to see will be visible on the first day of classes:

  • Individual Content Items such as pages, quizzes, discussions, assignments, and external links all need to be published, as shown below, in order to be visible to your students.

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  • Modules Click the Green Check Mark icon to the right of the module name (as shown below) to publish or un-publish it. Note that, when you publish a Module, any unpublished individual content items within the module will automatically be published. Therefore, you may want to postpone publishing a module until all module items are ready for student viewing. Or, you can publish the Module and then un-publish individual items that you would like to remain invisible to your students.

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  •  Your Course, of course! Most importantly, make sure that your whole course is published! This is something that can be overlooked because it wasn’t a standard operation in Blackboard, but if your course isn’t published, students won’t be able to view any of its content, or even see the course tile on their dashboard. You can publish the course in the top right-hand corner on your homepage, as shown below.

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Setting your Course Availability

In addition to publishing your course, you can also adjust the set start and end dates of your course if you would like your students to be able to access it before or after the official session dates. Default course start and end dates reflect what is set in the course catalog within myFSCJ.

To override the set course dates, navigate to the Settings menu within a course and ensure that you are looking at the Course Details tab. Then, make any necessary adjustments to the Start and End Date as shown below. Note that the course cannot extend beyond the end date set for the term as a whole, and that students will not be able to view or access the course at all outside of these dates.

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Questions?

If you have any questions about publishing your course or setting your course availability, feel free to reach out to us at edtech@fscj.edu. We’ll be happy to help you publish your course if needed!

Join Us for Spring Term’s Canvas Days!

EdTech, Faculty Content, LMSBrandi Bleak
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Join us for Canvas Days! Whether you have a last-minute question about Canvas or you’re not even sure how to access the system – this event is for you!

Canvas Days will bring together all of the LMS resources in one place at the same time, so that you can be well-prepared for our transition to Canvas. You can enroll in an official Canvas AFPD training class, or just pop in to one of our open sessions to get a Canvas question answered. The event will have opportunities to come in for one-on-one assistance, receive help with migration, or just have some refreshments and engage in conversation about Canvas!  

During each event, we will be offering the Canvas Basic and Advanced Training Courses, as well as presenting five-to-ten minute coverage of the topics that are most needed by faculty. These brief workshops will cover integrating publisher’s tools, creating question banks, copying and publishing courses, using the Canvas Commons, and much more! We will also be providing one-on-one help with course migration, so we can help you get started, or resolve any issues that you are having with your newly-built Canvas courses.

The remaining Canvas Days are listed below:

  • Adjuncts – We know you can’t always make it to events that are during the work day, so we’ve scheduled this event on May 1st, from 5 – 8 p.m. at Deerwood.

  • All Employees – On May 2nd, from 10 a.m. – 3 p.m. at Deerwood, we’ll all be here to offer training, migration assistance, or answers to all of your Canvas questions. Early adopters, adjuncts, full time faculty who have never used Blackboard or Canvas, admins, or any other employee that would like to know more, should come!

 Please be on the look out for more emailed communications about these events as they draw closer and, as always, please don’t hesitate to reach out to EdTech@fscj.edu with any questions that you may have about Canvas.

How to Integrate Publisher's Content into Canvas

EdTech, Faculty Content, LMSRobyn Reese

Third-party publisher content can be a great way to enrich your Canvas course and provide your students with any materials that they need for success without ever having to leave the LMS. Canvas will allow you to use all of the same publisher tools that you are used to in Blackboard, in many cases in a more streamlined and simpler way. 

How to Add Publisher's Content to Your Course

The first step towards integrating your publisher's content is enabling the publisher's tool (called an App in Canvas) within your course shell. 

To do this, navigate to the Settings tab at the bottom of the left-hand course navigation menu. Then, click the Navigation tab, as shown in the screenshot below.

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At the top of the Navigation tab, you will see a list of the items that are currently visible in the course's side navigation. Below it is a list of items that are currently hidden. Move the Publisher's Content Tool that you would like to enable into the top area and click Save. This item will now appear in your course's side navigation area. 

Click on the newly-added link on the course navigation and the tool will then guide you through the process to pair your course with the materials that you have adopted, using a pairing code or key, as provided by the Publisher's sales representative. 

Identifying which Tool you need to Use

The chart below provides some basic information about the most commonly used materials series from each publisher. Clicking on the name of the publisher in the left-hand column will provide you with access to your publisher's Knowledge Base, where you can find more information about how to use your specific publisher's content with a Canvas Course. 

Commonly-Used Content from that Publisher

Publisher's Name


Mindtap, Aplia, WebAssign, Cengage Unlimited, OpenNow


MH Connect


 AcceleratED Pathways


My....Lab, Mastering...


VitalSource Bookshelf, Elsevier eBooks


Wiley-published textbook content

WileyPlus

If you do not see a needed Publisher Content Tool in your Canvas course, please fill out a support ticket in the "Request a Service" area at it.fscj.edu.

Ready to Begin Course Migration?

EdTech, LMSBrandi Bleak

Here’s a little help to introduce you to two ways you could approach migrating your Blackboard course content over to Canvas. For more in-depth information, please log into Canvas via myFSCJ, and view the Course Migration class that is available within your Canvas Dashboard.

Course Migration Guide

As always, you can submit a ticket for help at it.fscj.edu or email EdTech@fscj.edu for more assistance!

LIVE Canvas Chats: Video & Course Migration

EdTech, DMP, LMSBrandi Bleak

Academic Technology is proud to introduce a live segment to provide monthly updates on the FSCJ transition to Canvas. On the last Friday of each month, the Educational Technology team will discuss a different piece of the Canvas puzzle. Then we’ll give you, our faculty and staff, an opportunity to ask any questions you may have about the transition.

February’s segment addressed all things migration - including the transition from Kaltura/MediaSpace to Canvas’s video system, Arc, and moving course content from Blackboard over to Canvas.