Academic Technology - Florida State College at Jacksonville

Academic Technology

In Focus

In Focus: The New WebEx

EdTech, DMP, In FocusBrandi Bleak

We have a new WebEx Collaboration platform here at FSCJ and it’s really quite impressive! The new modern look, ease of use, and additional features are a great addition to the IT services available. You can reach the new WebEx site by going to webex.fscj.edu.

This month on In Focus, the Educational Technology team takes an in-depth look at how to use the the new tool, whether you’re an experienced power user or just getting started. 

As a reminder, here’s the initial email IT sent out announcing the change. If you have any questions or need assistance with WebEx, please visit help.fscj.edu and submit a ticket, and we’ll will be happy to help!

In Focus: 10 Tips for Spring Semester Success

Faculty Content, DMP, In Focus, EdTechBrandi Bleak

For this episode, the Educational Technology team reached out to members of the faculty and administration to gather 10 tips that will help faculty to have a great start to the Spring semester. So, let’s get started!  


#10  - Syllabus & Course Preparation Checklist

The folks at FSCJ Online have prepared a comprehensive checklist to help you make sure that you’re able to stay on top of all of the tasks that need to be completed before the start of the Spring semester.

This document lives in the Faculty Exchange and we've added a link below for ease of use and download.  

Syllabus & Course Preparation Checklist document


#9  –  Requesting Course Access

While you are preparing your course content, you may need access to a prior semester’s course for content copy. To request access to a course taught prior to Fall 2017, email EdTech@fscj.edu or submit a ticket via help.fscj.edu.


#8 – Course Availability

The PeopleSoft integration has changed the way that course shells are created within Blackboard. There are a few crucial points that you need to be aware of. 

Each course is shell is created and made available to the instructor 60 days prior to its start date. This means that A session, B session, and C session course are created at different times.

The instructor then decides when they would like the course to be available to students, and has the responsibility of closing it at the end of the semester. This can be done by either setting a date range for the course to be available, or by setting it to be continuously open. The instructor must then remember to close it manually at the end of the term. 

Here's a tutorial on making a course available within Blackboard.


#7 – Know the Important Term Dates

There are important dates that occur throughout the semester like grading windows and drop for non-attendance. These dates are communicated during the term via email from Academic Operations and are available on the fscj.edu site, and can be accessed here.


#6—How to Access the Grading Roster

During the Fall semester, many instructors had difficulty accessing the grade rosters with myFSCJ. 

To access the grade roster, users must navigate to the Faculty tab and click the ‘person’ icon. This is the best way to access the grade roster! Although there are other ways to obtain similar content, they don’t provide the full functionality of allowing you to enter grades.


#5 – Course Evaluations & Survey Results

There’s a new process for Course Evaluations. 

During the last portion of the semester, students have the opportunity to evaluate their courses. This process opens on the Friday before the last week of the class within the Student tab of myFSCJ. The evaluation reports will be made available to instructors and administrators five days after the last day of class.

Course Evaluations Training Document


#4 - Using Kaltura MediaSpace

You may have noticed that the Kaltura Mash-up button is no longer in Blackboard! To access MediaSpace to upload, edit, or curate videos, in the short term, you must use the link that it still located in the Artemis portal under the Technology tab. From there, you can acquire an embed code located in the bottom right-hand corner of the video that can be added to the Blackboard video function to link to your content.


#3 – Finding Information & Answers

With so many new processes and information to keep up with, there are a few spots we recommend that faculty view regularly in order to stay updated. 

The Academic Technology Blog is managed by the Educational Technology team, and contains information about system updates, articles about new technology, apps, and more. It also contains a student section with information that you may want to pass along in your classroom. 

The Blackboard home page is being redesigned to include faculty updates with relevant content, software keys, and important announcements.


#2 Report Issues So They Can Be Reviewed

Check your Blackboard course shells as soon as they’re available and report any questions or concerns through the help desk. The sooner we locate any problems, the easier it will be to fix them. Even if you’re unsure if something is a problem, let us know and we can do the research for you.


#1 – You Have Help!

So, what’s number one? You! Being there when you need us is a top priority for all of us!

There are lots of resources available to assist instructors so you can keep your focus on your students and the classroom. 

Help.fscj.edu is the Information Technology Help Desk site where users can search the Knowledge Base for answers to common issues, submit a ticket that will be routed to the department that can assist, call and speak to a representative, or email in an issue to service.desk.@fscj.edu.

Dedicated Faculty Development Specialists are available on campuses for in-person assistance with Professional Development, Blackboard, myFSCJ, video and photography needs, design work, and much more. Discover more about the Faculty Resource Centers.

Training.fscj.edu is the newly redesigned site by the Training and Organizational Development team where professional development and training content can all be found.

And Faculty members can always contact the Faculty Senate, the Faculty Union, or the Academic Technology Committee to report issues that may need additional review or evaluation.


Thanks for tuning in to this special Spring Semester edition of In Focus! We look forward to supporting you as we work together to make this a great semester!

In Focus: FSCJ Archives

DMP, In Focus, EdTechBrandi Bleak

On this episode, we sit down with Jennifer Grey, Public Services Coordinator for FSCJ Library and Learning Commons, to talk about a project that involves archiving many of the College's old publications, files, artifacts, and many interesting items she never imagined finding. 

New Blackboard Apps!

LMS, Tutorial, In Focus, Student Content, EdTechRobyn Reese
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We are happy to announce that Blackboard has released a suite of new, improved mobile apps and that they are now compatible with myFSCJ for Fall 2017 and beyond! Blackboard has split the functionality of the apps to create one that is specifically tailored towards the needs of students and one that is perfect for instructor use! 

Blackboard App (for Students)

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The Blackboard App is the current name for the student-centered version of Blackboard mobile. It replaces the current Blackboard student app, which has been discontinued.

It is available in the iOS App Store, in Google Play, and in the Windows Store. 

Like the previous version of the Blackboard mobile app, students can still take tests, view announcements, post discussions, and review grades with Blackboard App. Now, the app is optimized for mobile, so that the content will adapt to all screen sizes and be more visible and accessible! Users can also upload assignments and attachments from Dropbox, Google Drive, and OneDrive, making it easier than ever to work on the go using just your mobile device. The new homepage for the app also features an activity stream, displaying due dates, posted grades, and assignment uploads for all classes in one continuous, integrated flow. Collaborate is also now fully integrated into the mobile experience, so students do not need to use another app or their browser to join learning sessions on their phone or tablet. 

The Blackboard app will be continuously updated, with the intent of making it easier and more efficient for students to complete online coursework wherever they are. For more information, visit Blackboard's help site.

Login to the Blackboard Student app:


Blackboard Instructor

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The Blackboard Instructor app is brand new, and only shows the courses that are being taught, not those that the user is enrolled in. Instructors can use the app to view and send announcements or make courses available for viewing by students. The app is fully responsive and mimics the content layouts and file structure of a Blackboard course within the full LMS. This structure can also be edited or changed from the mobile app.

The app contains a student viewer that can help faculty to better understand the student mobile experience while taking tests, watching videos, and reading content. The app will also allow the user to export content for use in other mobile apps or in a web browser. It also incorporates Collaborate access natively, so that sessions can be run completely from the mobile app without relying on a browser or separate plug-in. For more information about the Blackboard Instructor App, visit Blackboard's help site. 

Login to the Blackboard Instructor app:


To access your online courses on the Blackboard Mobile app, please follow the directions listed below:

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1. Ensure you have the correct app downloaded onto your smart-device. The Blackboard Mobile app’s icon should appear as a blue square with a pencil. (Note: The Blackboard Learn app, which looks like a chalkboard, is not compatible with myFSCJ, so if you only have that app on your device, please download the correct Blackboard Mobile app).

2. Upon opening the app, you will be prompted to enter your college. Type in “Florida State College at Jacksonville”.

3. You will be presented with a prompt telling you to “Web Login”. Click the “Web Login” button.

4. You will be redirected to the myFSCJ login page. Please login using your myFSCJ userID and password.

5. Locate and click the Blackboard link underneath the “Useful Links” section of the student tab. For instructors, locate the Blackboard link within the faculty tab.

6. This will certify your session and take you back to the Blackboard Mobile app interface.

 

If you are experiencing any issues during any one of these steps or with the functionality of the app, please contact the Technical Service Desk at (904) 646-2300, option 3.

In Focus LIVE: Academic Reorganization Discussion

In Focus, DMP, EdTechRobyn Reese

During the first week of May, Dr. Bioteau released a President’s Message that described in broad strokes some of the changes that will be made in Academic Affairs for the 2017-2018 year. Dr. Wall asked to utilize the In Focus platform to present a more detailed account of this new organizational structure and to provide an opportunity for faculty and staff to ask questions directly. There was a specific focus on those in Academic Affairs areas. Above, you can view a recording of this live-streamed conversation between Dr. Wall and Assistant Director of Academic Technology Brandi Bleak. 

Viewers of the livestream can follow along with Dr. Wall's PowerPoint below. Towards the end of the segment, Dr. Wall promised to answer all questions that were not covered prior to the end of the stream in this space. Please continue to revisit this space over the next few weeks, as those answers are still forthcoming. Those who have questions moving forward can direct them to provost@fscj.edu.

Watch a Special (End-of-Semester) In Focus: Student Edition

In Focus, DMP, Student Content, EdTechRobyn Reese

At this time of year, we all struggle to make it the last fifteen percent of the semester because we just want to think about the summertime! The drawback of this magical feeling of euphoria is that it is also finals time: the most important part of the term! For April's In Focus: Student Edition, Brandi and Robyn took a look at some apps to help you stay on track during these final days so that you can master your final exams. Then, we switched gears to look at ways that you can make the most of your summer!

After watching the video, you can download the apps that were discussed by clicking on the tiles below. Good luck on your final exams and happy summer! 

In Focus LIVE: New MediaSpace Tools!

In Focus, DMP, EdTechRobyn Reese

On March 31, the Academic Technology Department hosted an episode of In Focus LIVE that showcased some of the new, easy to use features of MediaSpace, FSCJ's video platform! While you may have used MediaSpace to watch videos, store media, or integrate into your Blackboard courses, a recent update has also given faculty and staff the opportunity to create video quizzes and to do simple screen and lecture capture. MediaSpace expert Michael Smith joined Brandi and Robyn to share best practices for using these new tools within and outside of Blackboard. Watch the In Focus episode below, then, for more information about specific features mentioned in the segment, view the curated playlist of videos below, provided by Kaltura/MediaSpace.

If you are interested in becoming a MediaSpace expert, sign up for Kaltura University, Kaltura's free and comprehensive training program! Kaltura University provides a great overview of how to make, store, and manage videos, with details about chaptering and organizing content.  


How to Use MediaSpace and Upload Videos

Become a MediaSpace power user! This video will show you how it works, and how you can use it to find and view video content at FSCJ. It will also give you a look at how to upload a video from your computer to MediaSpace and how your videos can be organized into playlists and channels. 


Using the CaptureSpace Recorder

CaptureSpace is an exciting new tool that is available for FREE for all FSCJ faculty and staff. It can be used to do screen, voice, and camera recordings with up to three inputs. This video will give a brief overview of how to record videos using CaptureSpace, and will explain how to complete post-production tasks like chaptering and indexing. finally, it provides a look at the flexible media player that is one of the unique features of screencasts that are completed using CaptureSpace. 


 

Post-production Video Tips

This short video will give the novice creator of educational content some tips for how to make videos look more professional. Many of the suggestions provided, including trimming, adding a title, and adding credits, can be done with the touch of a button within MediaSpace.

Others, like captioning for accessibility, are equally important for educational content, but must be done outside of the MediaSpace platform. More information about captioning can be found at the bottom of this blog post. 


 

Adding Video Quizzes

Video quizzes are the newest and most exciting educational feature to be added to the MediaSpace platform. Video quizzes can be created with any video that has been uploaded to the system, and provide a wide range of flexibility in terms of the types of questions that can be asked and their placement within the video. Using the easy techniques that are integrated into MediaSpace, you can create professional looking video assessments that can measure student engagement with media content, as well as concept retention. 


 

Gathering Data from Video Quizzes

Once you have created a video quiz, learn how to use a variety of different tools to gather data about your students' performance. Reports can be viewed within Kaltura, can be exported into Excel, and can be directly sent to the Blackboard gradebook.

Video quizzes can be integrated into Blackboard, to be used for course assessment, as well as being used to track which students are watching required course media.


Tips for using Video for Teaching and Learning

Are you new to creating videos for educational purposes? Learn from the wisdom of MediaSpace users and video professionals from around the country who are interviewed in this video and provide simple tips that you can incorporate into your work. Remember: in making educational videos content, not technology, is king! Make sure that you are using the tool of video to deliver the information that you want your students to learn. 


For more information about how captioning for accessibility is handled at FSCJ, visit the Information Technology Knowledge Base here

Questions, comments or feedback? Email et@fscj.edu.