Academic Technology - Florida State College at Jacksonville

Academic Technology

Instructions for using the Online Syllabus Builder

EdTechBrandi Bleak
 

This post has been updated to reflect the most recent information and no longer has links to the test envirnoment

 

my.fscj Integration

As most employees are aware, we are in the middle of a transition from the Artemis and Connections portals to our unified portal, my.fscj.edu. The move requires a new data workflow, integration of multiple systems, and updates to current tools. Our development team has been working diligently to prepare one specific piece of the puzzle, the Online Syllabus Builder.  

The updated version of the Syllabus Builder is located within my.fscj.edu within the faculty tab. In general, it functions very similarly to the prior version. If this is your first time using the online syllabus builder as a member of the FSCJ faculty, you should begin by viewing the Video Introduction that is in the middle of the home page for the Online Syllabus Builder, as shown in the image above. 

Please be aware that already developed syllabi from the old Online Syllabus Builder are able to be transferred to the new Syllabus Builder Platform.

Identifying Different Sections within the Syllabus Builder

When utilizing the syllabus builder,  it can be a bit challenging to identify how courses correlate to faculty schedules in the mySchedule area of myFSCJ. This can be particularly important to understand for faculty who may teach the same course in different formats (i.e. face to face, hybrid, or fully online versions of the same content) thus requiring that unique sections have different syllabi.

The example below provides a simple explanation of how to interpret the numbers in the syllabus builder to identify different sections of the same course. 

myFSCJ schedule example.jpg

The image to the left is a sample schedule that can be accessed via the faculty tab in myFSCJ (more information about accessing schedules can be found here).

The first text column contains a letter-number combination that identifies the course number (CHM1025C), the section number (17), and the class number (4754) for this specific class meeting. 

While the course number is the same for all courses of this type throughout the college, the section and class number are unique to this course offering at this specific time with this professor.  

It is possible to correlate the section number displayed in myFSCJ to the one in the Online Syllabus Builder so that each section can be identified so that the appropriate syllabi can be uploaded. 

Looking at the image of the course dropdown menu in the Syllabus Builder below,  one can see that the course title is followed by different string of numbers to identify each specific course offering.

When using this dropdown menu, the numbers in parentheses deliver the vital identifying information about each course.

  • The first set of six numbers identifies the course number (105708)
  • The next digit identifies the course offer number (1)
  • The next four digits identify the term (2178 for the Fall term)
  • The next digit identifies the session (1)
  • The next digit identifies the section number (17)

Thus,  section number (in this case, "17"), is the common thread that can enable professors to correlate the sections on their schedule with the sections listed in the Online Syllabus Builder.

syllabus builder dropdown.jpg

FAQs, Commonly Reported Issues, and Deployed Fixes

Below is a list of the most frequently reported current issues with my.FSCJ.edu, though it is by no means an exhaustive list. Please use the list below for self-service solutions, and contact EdTech@fscj.edu if you have an issue that is not included on this list, or if the suggested solution does not resolve the problem.

 

When I try to access the online syllabus builder via the faculty tab within my.FSCJ.edu, the link does not take me anywhere and I stay on the same page.

Turning off your browser's pop-up blocker and reloading the page should resolve the issue.

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When attempting to copy a syllabus and selecting various sections to include, only some of the sections copied, while several did not come over.

This is currently being reviewed and does not yet have a final resolution. As a workaround, once working inside the syllabus, instructors can select Show Outline, then click on the sections that did not come over and need to be added. Finish by selecting Update Outline.

IT Maintenance dates are no longer added to the online syllabus builder; where can I find them if I would like to include them in my syllabi or use for planning?

There will be a convenient link or availability to these and similarly useful dates within the Faculty tab of My.fscj, however in the meantime, please visit www.fscj.edu/news-events/calendar to view a complete calendar of College events.

As an instructor, my name is displaying a middle initial or another form of my name that I would like to edit. Is that possible?

This has been resolved and should now allow for changes to be made.

Copying a previous syllabus Calendar did not copy properly, can this be addressed?

This high priority issue has been resolved.

The holiday dates the College is closed are not displayed correctly within the syllabus.

Thanksgiving closing details, along with other dates have been updated. The formatting of this area has also been improved.

Book information is not displaying within the syllabus builder.

This high priority issue has been resolved. 

In the previous system I upload a custom photo, however, this is not functioning.

We currently do not support the custom image from Artemis. There is a possibility this will be enhanced in the future and we will continue to update as progress is made.

Can office hours be added globally, or at least to multiple syllabi instead of needing to be input for each course taught? 

New feature: option to copy office hours between syllabus

In the updated version of the syllabus builder, the option to copy office hours to another syllabus will be available. 

The functionality to create global office hours has not been added at this time, but the team will be surveying users to ensure this option would be most beneficial and addressing a solution in the near future.

Could students search for an instructor's hours instead of hosting only within the online syllabus?

The site search is a great idea that will also be added to the queue to be worked on this Fall.

Can required text books pull from an instructor's book adoption request rather than the bookstore's order?

The book request needs to be handled through the Follett process, so no change will be made.

The experience of viewing a syllabus on mobile needs improving. Is that possible?

This has been addressed and will be finalized soon for a better viewing experience on mobile.

There's an issue when displaying different syllabi in same browser session. This workflow is necessary for reviewing multiple syllabi at one time. Can this be addressed? 

This has been corrected and should no longer be an issue. 

Deans have numerous courses, which at times makes it difficult to find a specific course or session. How can this be improved? 

Dean's View now has the ability to filter by sessions.


 

Reporting an Issue

If you spot any issues that are not mentioned in the list above, please use the Report Issue button that is highlighted in the graphic above to notify the development team directly. Be as descriptive as possible to assist the team with addressing the concern. Although there is a list of issues currently being worked on, don't hesitate to submit any concerns you may have.